Communication is an intrinsic and integral cornerstone of our education strategy. Each child's learning at ISPS starts with a communication partnership, a framework which recognizes that the parent, student, teacher and school administrator all play a significant role in modelling effective communication.
For this partnership to work, communication needs to be timely, engaged and honest. As partners we all have an important role and this role is rooted in mutual respect and concern in each student as they progress through the grades. It means paying attention to the little things on a daily basis to keep on track. Our experience reminds us that each school year provides an opportunity to renew our commitment to keeping the channels of communication open and vibrant.
The relationship between home and school plays a very important part in a child’s education. This makes two-way communication a critical factor in the partnership between parents and the school. This makes it easier for parents to solve problems and to feel confident about the teaching and learning taking place in the classroom.
In recent years, there have been clear efforts to streamline and modernize the approach to cross-school communication.
Parental satisfaction levels with a school can often be directly linked to their experience with communications. High levels of parent satisfaction are key both in the retention of existing families and in the potential recruitment of new families through positive word of mouth.
The key to creating a successful, manageable approach to internal communications lies in implementation and commitment to communication protocols. Changing - and improving - the way the school communicates with parents requires a change that is supported by the leadership and the community.
communications to uncover the important actionable information they need.
The calendar in Finalsite is used for parents, but it is not fed directly from the school Google Calendar, but rather updated manually.
The aim is to establish a level of consistency in relation to parent communication.
The approach will:
Establish a platform and structure for cross-campus communication that ensures parents have an awareness of activities, achievements, and opportunities of students in other grades and campuses
Establish a clear pattern of frequency for each communication to help ensure parents engage properly with the information they receive.
Ensure that the format of the communications is mobile friendly
Reduce the amount of ad hoc communications that parents receive during the week
The Weekly Loop
The Weekly Loop is the KEY METHOD of school-to-home communication. Cross-school and division level communications to parents will be sent via The Loop. The Weekly Loop will go out each FRIDAY before 5pm.
The Weekly Loop is the KEY METHOD of school-to-home communication. Cross-school and division-level communications to parents will be sent via The Loop. The Weekly Loop will go out each FRIDAY before 3pm.
The Weekly Loop uses an individualized announcements approach, with categories and school divisions as filters to help parents quickly scan and find information.
Some announcements can be marked as important in the bulletin,(see the tags below - paper clips & exclamation marks). If you want to request that your announcement be tagged as important please inform the communications team when you send the information.
The Weekly Loop contains Announcements . Announcements are look forwards, and should serve as advance notice for parents.
Our email newsletter may be blocked or filtered into the bulk or spam folder. To avoid this situation, add our email address to your Safe Senders List. To do this, open your bulk or spam folder and if you find an email from email@example.com, open it and mark it as "Not Spam".
Students and parents can see grades, course content, assignments, and attendance in their own portal. ISPS Cafe (Lunch) balances can also be monitored through this portal. PowerSchool is the best way to remain informed and get up to the minute updates on your child/children.
The Activity Feed for your classes allows you to stay involved and up-to-date on what is going on in the classroom. Teachers post a variety of communications to keep you informed. Teachers can also message you directly using the chat messaging page. If you miss a message, you receive an email to prevent missing important messages from the teacher.
You receive alerts in the Notifications when new activity posts or chat messages are available.
PowerSchool Unified Classroom platform is designed specifically for K-12 education and delivers an engaging experience for teachers, parents and students. Through robust student data management, it facilitates blended and digital personalized learning, fosters collaboration and communication inside and outside of the classroom.
Once your account is created, you can manage your account information, link any and all students to your account (for whom you have parental and legal rights to), and set email and notification preferences for each student linked to your account. If you've forgotten your account login information, you can retrieve them by sending an email to Reccia Cummings: firstname.lastname@example.org.
Seesaw is the platform primarily used in Elementary School at ISPS. Teachers use this platform as a place for students to demonstrate their thinking and understanding by sharing their work and providing appropriate feedback.
SeeSaw provides great transparency into what is happening in the classroom as it gives parents a real-time view about what their child is learning.
Students show learning: Students use built-in annotation tools to capture what they know in Seesaw’s digital portfolio.
Teachers gain insights: Teachers deeply understand student thinking and progress — enabling them to teach better.
Families connect: Families gain a window into their student’s learning and engage with school happenings.
Teachers and Leadership Team members will endeavour to respond to parent emails within one working day of receipt. If it is an emergency requiring immediate assistance, please call the main office and ask that a message be delivered to the teacher.
Our communication plan aims to streamline relevant information to all partners so that all stakeholders feel informed and up to date in a timely manner. ISPS Faculty and Staff are committed to checking emails regularly and responding within a 24-hour time period.
The ISPS PTO identifies volunteer Class/grade representatives who assist the PTO with organising school events. These representatives communicate the PTO goals and events to the other members of the Parent groups. Group messaging such as Whatsapp are often used to relay information.
Be respectful and do not share confidential information
The chat should only be used for school related information/business
When the event or occasion that precipitated the creation of the chat is over, the administrator should delete the chat.
Responsibilities of Parents in Case of Emergency
It is imperative that parents and guardians ensure that the school, through accurate records in the PowerSchool Parent Portal, has up-to-date contact information as well as medical history on their children.
ISPS has an up to date and thorough Health and Safety Manual with emergency plans for a variety of possible events including fire, earthquake, flood, and civil disturbance or threat. Earthquake, fire and lockdown drills are regularly scheduled throughout the year. These drills may be announced or unannounced.
The manual outlining our emergency plans can be accessed in the school library. Parents should establish emergency procedures for home and outside the school; they should review and reinforce these procedures with their children on a regular basis.
What Parents Should Do When An Emergency Situation Occurs
ISPS will send out an Email immediately, once this is possible.
DO NOT CALL THE SCHOOL Your incoming calls tie up our lines and keep us from making the calls needed to communicate with all parents.
We expect all students to stay at ISPS or the designated safe haven until dismissed, either by the regular method, or to the custody of an identified parent of guardian, or a designee you have listed on the information form. Please do not arrive at the school and expect to collect your child. This will only delay the evacuation of children
If you have any questions regarding the emergency notification system or the duties of parents, please contact the school.